sharon spring
12-02-2005, 08:31 AM
VITA General Membership Meeting
Monday, November 21, 2005
Meeting Minutes
6:40pm: Meeting called to order by President, Keala Tom Jr.
Keala opened the meeting by advising the membership that the 2005 year-end financial report will be presented at our first General Membership Meeting of next year in January. He also advised that the one-year unexpired Board of Director term of Julian Boynton (who resigned earlier this year) has been filled by Danielle Haili (Tech Booth worker). Keala also informed the membership that Ken Sylva will be stepping down as Vice President but will remain on the Board as a Director.
After current Board members answered questions regarding their responsibilities and duties, the floor was then opened to accept nominations for the three new Board of Director positions which are three-year terms effective January 1, 2006 – December 31, 2008. The following (3) members accepted nomination to the Board of Directors and were approved by the membership:
1. Alan Engholm
2. John Evans
3. Skip Stegemiller
Willie Wachter & Carol Kurisu were also nominated but declined. Mark Caires was then re-elected to a new term. Mark has filled Neil Dixon’s previous term that expires at the end of the 2005 season. (Louisa’s term expires next year. Keala’s and Sharon’s terms expire in 2007).
The floor was then opened for discussion regarding the Membership Fee & Requirements
for the 2006 season (both of these agenda items were combined):
• Irene Hultquist proposed a $5.00 increase in order to help cover rising costs.
• Dave Hultquist recommended that we establish a family discount for households with multiple members.
• Arnold Shirota expressed concerns regarding costs for those with multiple teams and recommended that the fee remain @ $35.00.
• Craig Furtado recommended that the fee be tied to track responsibilities.
• Alan Engholm asked if the vote could be delayed until the financial report is provided.
• Keala advised that the fee must be established at this meeting according to the VITA By-Laws.
• George Spring recommended that the individual membership fee be set @ $40.00, while extending a $35.00 fee to the 2nd member of the household and a $20.00 fee for all subsequent members at the same address.
• Keala advised that Family or Associate Memberships will be reviewed by the Board.
Regarding new Membership Responsibilities for the 2006 season:
• Keala advised that the board has discussed the following as potential responsibilities for members next year:
1. Board of Director positions
2. Track Operations (Safety Safari, Tech Certification Crew, Track Set-Up Crew, ET Booth, etc.)
3. Track Work Days Participation
4. Sponsorship
• Members would receive discounted racer fees and full payouts. While non-members will be required to pay higher racer fees and would receive lower payouts.
• Keala explained that the reason behind this change is to get more members involved with the club.
• Mark Caires led a discussion regarding potential ways to obtain more club participation from Import racers.
• The majority of the members present approved of the addition of membership requirements for next season. The Board will provide members with final details of the 2006 membership program at the first General Membership Meeting in January when we begin accepting memberships for the new season.
The (2) proposed Membership Fees ($35.00 and $40.00) were presented to the membership for vote. Ten members present voted to keep the fee the same. However, fifteen members voted to increase the fee to $40.00. Therefore, the Individual Membership Fee for the 2006 season has been set @ $40.00. Associate/Family membership rates are to be advised.
Secretary reviewed details regarding the upcoming Awards Banquet on Sunday, December 4 at the Maui Tropical Plantation. The event starts at 5:30pm. Additional tickets are available for purchase at the door (at the same price).
The floor was then opened to general discussion as follows:
• We will continue with the Summit Racing Series program next year. After we have participated for three years, racers will be eligible for contingency prizes.
• Import class is slated for Fridays next year and Pro Import will run on Saturdays. With the addition of the Pro Import class, Summit Racing Series rules will be utilized to determine class eligibility for cars with electronics (same rules as the November season finale will apply).
• Jay Nakamura inquired if the Board has considered taking a team of point’s leaders to compete in Arizona next year. (Board requires information regarding costs first).
• Regarding Q&E rounds for classes with more than 16 cars, Willie Wachter and Dave Hultquist inquired if pairings could be set by computer (ladders) or by random draw, instead of requiring racers to line-up randomly. (Racing procedures will not be changed at this time. Racers will be advised of any changes prior to the start of the 2006 racing season.)
• No changes will be made in the Jr. Dragster program for next season.
• Dave Hultquist recommended that double-points be offered during the slow months. (Board has discussed offering double-points a few times during the 2006 season including slow months. Incentive programs such as double-points will be announced in January prior to the season opener in February).
• January’s Test and Tune sessions will not include Bracket Racing at this time.
Meeting adjourned at 8:33pm. 2006 Season Schedules, November Newsletters and Bumper Stickers were made available to those present, along with meeting agenda.
Monday, November 21, 2005
Meeting Minutes
6:40pm: Meeting called to order by President, Keala Tom Jr.
Keala opened the meeting by advising the membership that the 2005 year-end financial report will be presented at our first General Membership Meeting of next year in January. He also advised that the one-year unexpired Board of Director term of Julian Boynton (who resigned earlier this year) has been filled by Danielle Haili (Tech Booth worker). Keala also informed the membership that Ken Sylva will be stepping down as Vice President but will remain on the Board as a Director.
After current Board members answered questions regarding their responsibilities and duties, the floor was then opened to accept nominations for the three new Board of Director positions which are three-year terms effective January 1, 2006 – December 31, 2008. The following (3) members accepted nomination to the Board of Directors and were approved by the membership:
1. Alan Engholm
2. John Evans
3. Skip Stegemiller
Willie Wachter & Carol Kurisu were also nominated but declined. Mark Caires was then re-elected to a new term. Mark has filled Neil Dixon’s previous term that expires at the end of the 2005 season. (Louisa’s term expires next year. Keala’s and Sharon’s terms expire in 2007).
The floor was then opened for discussion regarding the Membership Fee & Requirements
for the 2006 season (both of these agenda items were combined):
• Irene Hultquist proposed a $5.00 increase in order to help cover rising costs.
• Dave Hultquist recommended that we establish a family discount for households with multiple members.
• Arnold Shirota expressed concerns regarding costs for those with multiple teams and recommended that the fee remain @ $35.00.
• Craig Furtado recommended that the fee be tied to track responsibilities.
• Alan Engholm asked if the vote could be delayed until the financial report is provided.
• Keala advised that the fee must be established at this meeting according to the VITA By-Laws.
• George Spring recommended that the individual membership fee be set @ $40.00, while extending a $35.00 fee to the 2nd member of the household and a $20.00 fee for all subsequent members at the same address.
• Keala advised that Family or Associate Memberships will be reviewed by the Board.
Regarding new Membership Responsibilities for the 2006 season:
• Keala advised that the board has discussed the following as potential responsibilities for members next year:
1. Board of Director positions
2. Track Operations (Safety Safari, Tech Certification Crew, Track Set-Up Crew, ET Booth, etc.)
3. Track Work Days Participation
4. Sponsorship
• Members would receive discounted racer fees and full payouts. While non-members will be required to pay higher racer fees and would receive lower payouts.
• Keala explained that the reason behind this change is to get more members involved with the club.
• Mark Caires led a discussion regarding potential ways to obtain more club participation from Import racers.
• The majority of the members present approved of the addition of membership requirements for next season. The Board will provide members with final details of the 2006 membership program at the first General Membership Meeting in January when we begin accepting memberships for the new season.
The (2) proposed Membership Fees ($35.00 and $40.00) were presented to the membership for vote. Ten members present voted to keep the fee the same. However, fifteen members voted to increase the fee to $40.00. Therefore, the Individual Membership Fee for the 2006 season has been set @ $40.00. Associate/Family membership rates are to be advised.
Secretary reviewed details regarding the upcoming Awards Banquet on Sunday, December 4 at the Maui Tropical Plantation. The event starts at 5:30pm. Additional tickets are available for purchase at the door (at the same price).
The floor was then opened to general discussion as follows:
• We will continue with the Summit Racing Series program next year. After we have participated for three years, racers will be eligible for contingency prizes.
• Import class is slated for Fridays next year and Pro Import will run on Saturdays. With the addition of the Pro Import class, Summit Racing Series rules will be utilized to determine class eligibility for cars with electronics (same rules as the November season finale will apply).
• Jay Nakamura inquired if the Board has considered taking a team of point’s leaders to compete in Arizona next year. (Board requires information regarding costs first).
• Regarding Q&E rounds for classes with more than 16 cars, Willie Wachter and Dave Hultquist inquired if pairings could be set by computer (ladders) or by random draw, instead of requiring racers to line-up randomly. (Racing procedures will not be changed at this time. Racers will be advised of any changes prior to the start of the 2006 racing season.)
• No changes will be made in the Jr. Dragster program for next season.
• Dave Hultquist recommended that double-points be offered during the slow months. (Board has discussed offering double-points a few times during the 2006 season including slow months. Incentive programs such as double-points will be announced in January prior to the season opener in February).
• January’s Test and Tune sessions will not include Bracket Racing at this time.
Meeting adjourned at 8:33pm. 2006 Season Schedules, November Newsletters and Bumper Stickers were made available to those present, along with meeting agenda.